How To Set Credits In Quickbooks

Terminal month, we explained that the process of paying bills in QuickBooks requires two divide sets of actions. Nosotros went over what'due south required to enter bills and to set up reminders, then they don't get overlooked. This calendar month'due south cavalcade volition walk y'all through the second step: paying the bills.

You'll retrieve y'all must first clickEnter Bills on the home page (or open theVendors menu and selectEnter Bills), which opens a graphical representation of a bill. Select aVendor from the driblet-downwardly listing and complete the remaining fields in the top box. Make sure theCorporeality Due carries over to the lower function of the screen under either theExpenses orItems tab and that the rest of the fields at that place are completed and right before you save the beak.

A pecker, in one case saved, will be available to you when yous clickPay Bills on the dwelling folio. That action volition open a window like this one:

Figure 1: When you clickPay Bills on QuickBooks' habitation folio, a screen containing a table like this will open.

In the upper left corner, you'll offsetSELECT BILLS TO Be PAID by either defining a engagement range or asking to meet all bills that have been entered simply not all the same paid. To the correct of those options is theFilter By field. You tin open the list and clickAll Vendors or click on a specific vendor. Selecting an selection in theSort Byfield allows you to change the display order of the list of bills.

Selecting Bills

Next, you lot'll have to indicate which bills y'all want to pay, and past what method. It may take more than i laissez passer if you're using dissimilar payment methods for dissimilar vendors. If that'due south the case, yous'll have to select bills in batches. Click in the box in front of each beak that you want to pay (or clickSelect All Bills below the table).

There are several columns in the table you will see. Some will already exist filled in for each vendor with data that was included in the actual bill, similarREF. NO. andAMT. DUE. Others refer to discounts and credits. If yous've already ready vendor discounts (early payment, for instance) or are entitled to a credit (overpayment, returned trade, etc.) and have gear up upward QuickBooks to utilise those to bills automatically, they should appear in those columns.

Tip: If you are the company ambassador, you can ready up this option. Open theEdit carte du jour and selectPreferences | Bills. With theCompany Preferences tab active, check the boxes in front ofAutomatically Utilise Credits andAutomatically Use Discounts, and select the correctDefault Disbelieve Account. Discounts and credits are rather complex concepts in QuickBooks, and you might need help setting them up. If so, don't hesitate to telephone call.

The final step in bill paying on this page is to enter theAMT. TO PAY at the finish of each applicable row.

Dispatching Payments

If you've selectedAll Bills (or chosen a batch that volition utilise the same payment method), you'll need to deal with the lower half of the bill-pay screen, which will look something like this:

Figure 2: Whether you'll be dealing with credits and discounts or not you'll still have some work to do at the lesser of the bill-paying screen.

Y'all can click onGo to Nib if yous need to see the original class; also, verify thePayment Appointment andTerms are right. Youcan stillReady Discount andSet Credits here, but over again, please don't do and then until nosotros've scheduled a session to get over these advanced tools if y'all program to use them. Select a payment method for the bills you lot've selected; the options and account to the right of your option will modify depending on which it is.

When yous're done, clickPay Selected Bills and exercise whatever follow-up piece of work that'southward requested.

The beak-pay process in QuickBooks has a lot of moving parts, some of which may need prep work earlier y'all tin dispatch bills. If you lot're planning to use this element of QuickBooks, please telephone call to set up a consultation. Although beneficial, it'southward one of the more complicated processes in the software, and information technology must exist carried out with farthermost accuracy. When y'all're ready to go started, please call the office for assistance.

Source: https://williamscpa.us/paying-bills-in-quickbooks-the-basics/

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